Time account and work plans
How Punchify calculates
- Target per day comes from the work plan that applies to the person on that day.
- Actual is the clocked working time without breaks.
- Day balance = actual − target; the total balance is the sum since the first work plan plus manual account adjustments.
- The account is settled up to and including yesterday – the current day only counts once it is over.
- Public holidays (per federal state) and company days off have no target; half days have half a target.
- Absences work according to their type: leave and sickness credit the target, unpaid leave removes it, time off in lieu leaves it (the account goes down).
Breaks
An admin sets the break rule under Company (default per § 4 ArbZG: 30 minutes from 6 hours, 45 minutes from 9 hours):
- notice only – the day is flagged,
- deduct automatically – the missing break is deducted from working time,
- don't check.
Flexitime
A working time model can have a frame (e.g. 06:00–20:00) and core hours (e.g. 09:00–15:00). Work outside the frame is not credited; if presence during core hours is missing on a working day, the day is flagged.
Work plans
Each person has a work plan that applies from a key date – under People → Work plan:
- Fixed weekdays: target hours per weekday, e.g. Thursday and Friday 5 hours each. Optionally from a template (working time model) – the values are copied, later changes to the template do not apply retroactively.
- Flexible weekly hours: e.g. 10 hours per week, freely distributed. There is then no daily target; the week is settled on Sunday. Public holidays and absences on agreed working days reduce the weekly target proportionally (weekly hours ÷ working days, default 5).
Audit-proof: every change is a new version from a key date with reason, person and timestamp. Old versions remain visible unchanged, are chained and appear in the log. Retroactive changes are only possible in open months. Employees see their plan under Settings → My work plan.
Account adjustments
Opening balances from a previous system or special arrangements are booked by an admin under Month as an account adjustment – with a mandatory reason.
Overview for admins
Under Accounts, admins and team leads see all time accounts on one page: current balance, change this month, history of the last 12 months, remaining leave, open requests and findings from the working time checks – also as CSV.