Month closing and reports

Monthly overview

Under Month each person sees their month day by day: start, end, breaks, credited working time, target, difference, notices (e.g. break too short, outside the flexitime frame) and the balance. Admins and team leads choose the person at the top.

Reports

• PDF – monthly report with company and person details, all days, balance and signature fields.
• CSV – for payroll (semicolon-separated, decimal comma); with premiums and on-call duty when these features are enabled.

Employees can also have their report emailed to them at the kiosk.

Closing a month

Under Company → Month closing an admin closes a month. After that nobody can clock, add or change anything for that month – not even admins. This protects the basis of payroll.

Reopening is possible but requires the four-eyes principle: one admin requests it with a reason, a second admin confirms. Both appear in the log.

Retention

Under German law (§ 16 (2) ArbZG) working time records must be kept for at least two years. Punchify deletes nothing automatically as long as no retention periods are set.